Title: | Election Support Specialist/Account Technician |
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ID: | 1125 |
Position Type: | Full-time |
Pay Grade: | Grade 5 - Hourly $23.59 - $32.45, starting wage DOQ (open range scale) |
Closing Date: | open until filled |
Job Summary
Responsible to perform a wide variety of duties and activities related to the administration of elections, issue and monitor multiple types of County issued licenses, and perform general accounting duties and other tasks, as they relate to the objectives and procedures of the County Auditor's Office.
Supervision Received
Employees working in this job class work under general supervision and usually receive some instruction with respect to details of most assignments but are free to develop their own work sequences within established procedures, methods, and policies. They are often physically removed from their supervisor and are only subject to periodic supervisory checks.
Supervision Exercised
No formal supervisory authority, although provides guidance to election judges and election workers.
Essential Functions
This position description is not intended to be all-inclusive. Employee may perform other essential and nonessential functions as assigned or apparent to meet the ongoing needs of the department and organization. Regular attendance and punctuality are essential requirements of this position.
1. Election Administration:
a. Analyze, evaluate, and process voter registration applications/documents and resolve issues with incomplete or improper applications
b. Maintain accuracy and integrity of the Statewide Voter Registration System
c. Maintain, manage, and monitor the election judge training records within the Statewide Voter Registration System
d. Assist with planning and implementation of programs used to implement the redistricting process. Manage and update the Statewide Voter Registration System with information resulting from annexations and redistricting
e. Update the Statewide Voter Registration System after each election with voter history and new registration information
f. Oversee and manage the absentee voting process and analyze, evaluate, and process absentee voting applications and resolve detected omissions
g. Oversee, manage, and coordinate with local government officials and healthcare providers regarding the administration of the healthcare facility outreach voting process
h. Plan and coordinate pre-election meetings with cities, townships, and school districts
2. County Licenses and Permits:
a. Prepares and issues all necessary paperwork for issuing a variety of County licenses and permits, including but not limited:
i. Multiple types of Liquor/Alcohol/Beer
ii. Auctioneer
iii. Dangerous Dog
iv. Assembly
v. Fireworks
vi. Tobacco
vii. Waste haulers licenses
b. Coordinates with MDH regarding Food Licensing
3. Assists and provides backup to Deputy County Auditor/Accountant, by performing receipting and payment duties
4. Acts as receptionist. Assists or directs persons to the appropriate staff member and/or takes messages.
5. Interprets, follows, and explains MN Statute, MN Rules, County Ordinances and Policies so that laws and regulations are understood by employees and the public.
6. Maintains detailed records and files as necessary.
7. Attends training and meetings as needed.
• Performs other related duties as assigned or apparent.
Minimum Qualifications
• Bachelor’s degree in Public Administration, Accounting, or related field
• Experience with elections support in a county or state office
• Years of experience may be substituted for the bachelor’s degree
• Ability to maintain County Election Administrator’s Certificate. Training to obtain this Certificate is provided by the Minnesota Secretary of State’s office.
• Driver’s License valid in the State of Minnesota
Employment reference checks and a criminal background check will be performed as part of the pre-employment process.
Knowledge, Skills, and Abilities Required
Knowledge of:
2. Federal, State, and local laws, rules, and regulations relevant to the work performed in this position.
3. Accounting terminology and practices.
4. Principles of governmental accounting.
5. Business math.
6. Spreadsheets and database software and the automated accounting system used.
7. General record keeping and filing systems.
8. Techniques used in locating errors.
9. Document retention procedures.
10. Office terminology, procedures, and equipment.
11. Basic knowledge of state and federal laws, rules, and regulations concerning audit, payroll, and benefit issues, including but not limited to the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), PERA, Workers’ Compensation, COBRA, and the MN Government Data Practices Act.
Skill in:
2. Typing skill sufficient to complete 30 net words per minute without errors.
3. Organizing and prioritizing work.
4. Reading, writing, and speaking English proficiently.
5. 10-key skills sufficient to accurately operate a numerical keyboard.
Ability to:
2. Maintain confidentiality.
3. Analyze, plan, organize and perform detailed bookkeeping procedures rapidly and accurately.
4. Analyze financial records and reports, locate errors, and provide solutions.
5. Exercise independent judgment, initiative, and discretion in developing work methods and operating procedures in order to implement departmental activities and policies.
6. Understand and carry out detailed written and oral instructions.
7. Reconcile and/or balance financial transactions and accounts.
8. Perform basic arithmetical computations (addition, subtraction, multiplication, and division).
9. Compare data from a variety of sources for accuracy and completeness.
10. Interpret accounting records and documents and prepare information in summary form.
11. Work under pressure and willingness to accept responsibility for meeting deadlines.
12. Maintain effective working relationships with supervisors, co-workers, and the public.
13. Perform detailed work with speed and accuracy.
Language Skills
Intermediate Skills - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Skills
Intermediate Skills – Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills
To perform this job successfully, an individual should be proficient at using the following software:
Statewide Voter Registration System (SVRS), County Financial System (IFS), County Payroll Software, E-time, Microsoft Word, Excel, Outlook, and other job-related software.
Ability to Travel
Occasional travel required for training or errands in and out of Aitkin County.
Competencies
To perform the job successfully, an individual should consistently demonstrate the following competencies (definitions attached or available upon request):
Ethics, attendance/punctuality, safety and security, dependability, analytical, design, problem solving, project management, technical skills, customer service, interpersonal skills, oral communication, written communication, teamwork, leadership, cost consciousness, diversity, organizational support, judgment, motivation, planning/organizing, professionalism, quality, quantity, adaptability, initiative, and innovation.
Work Environment
The noise level in the work environment is usually quiet to moderate.
Equipment and Tools
Computer, copier, scanner, fax, telephone, printer, 10-key calculator, shredder, emergency weather-alert radio, and other job-related equipment.
County-owned vehicle.
Physical Activities/Requirements
While performing the duties of this job, the employee performs light work, exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Working safely is a condition of employment. Aitkin County is a drug-free workplace.
Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by employees assigned to this job classification. This is not an exhaustive list of all duties and responsibilities. Aitkin County reserves the right to amend and change responsibilities to meet organizational needs as necessary. This job description does not constitute an employment agreement between the employer and employee.
The County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
07/14/2022
Our Vision: We strive to be a county of safe, vibrant communities that place value on good stewardship of local resources.
Our Mission: Aitkin County’s mission is to provide outstanding service in a fiscally responsible manner through innovation and collaboration with respect for all.
Our Core Values: Collaboration, Innovation, Integrity, People-Focused, Professionalism