Job Summary

To perform skilled administrative support, financial accounting duties, investment procedures, and other related duties.

 

Supervision Received

Employees working in this job class work under general supervision and usually receive some instruction with respect to details of most assignments, but are free to develop their own work sequences within established procedures, methods, and policies. They are often physically removed from their supervisor and are only subject to periodic supervisory checks.

 

Supervision Exercised

No formal supervisory authority, except in the County Treasurer’s absence. In the County Treasurer’s absence, serves as a work leader over department staff.

 

Essential Functions

This position description is not intended to be all-inclusive. Employee may perform other essential and nonessential functions as assigned or apparent to meet the ongoing needs of the department and organization. Regular attendance and punctuality are essential requirements of this position.

 

1. Coordinates the function of the property tax collections as they relate to local taxes, including but not limited to, real estate, delinquent real estate, personal property, mobile home, lease sites, truth in taxation, deed, mortgage registry, mineral interest taxes, in accordance to Minnesota State Statutes.
2. Prepares and mails tax statements, collects tax payments, validates and posts receipts, enters transactions on ledgers, balances books, deposits receipts, and updates listing of taxpayers’ current mailing address. 
3. Apportions taxes to cities, schools and townships, collects and disburses county monies by writing checks, collecting and depositing revenues, posting transactions, issuing and mailing commissioner warrants and payroll.
4. Maintains investment portfolio records and interest income. Reconciles bank statements of warrants, welfare, refund, and payroll accounts. Daily balances receipts with cash funds, process non-sufficient-fund checks and overpayment accounts. Maintains escrow accounts. Transfers monies electronically and also transfers investments.
5. Types, prepares and processes a variety of reports, statements, and trial balances to support the financial standing of the county’s various funds.
6. Assists in training departmental staff as needed. Serves as a work leader over one non-supervisory clerical employee in absence of the treasurer to ensure that department record policies are followed.
7. Operates office equipment such as typewriter, computers, calculators, postage machine, photo copier, check writer protector, fax machine, multi-phone system, folder, scanner and other specialized equipment depending on needs and nature of the department.
8. Assists the public with rebate refunds and provides technical assistance to the public by using oral communication skills demonstrating patience and tact.
9. Provides limited light maintenance in office.
10. Provides limited maintenance of office equipment.
11. Serves as the Minnesota Government Data Practices Act, Recorder’s Office, Responsible Authority Designee. Appropriately responds to requests for government data. Assists treasurer in maintaining department data in accordance with records retention schedules.
12. Performs limited duties of the County Treasurer in his/her absence.
13. Attends conferences and continuing education courses as needed.

• Performs other related duties as assigned or apparent.

 

Minimum Qualifications

Requires an Associate’s degree in Finance or Accounting from a two-year college or technical school, plus three or more years related experience and/or training, or an equivalent combination of education and experience sufficient to perform the essential duties of the position.

 

Prior experience working with legal descriptions and real estate taxes is preferred.

 

Must be bondable. Valid Minnesota driver’s license required. Employment reference checks and a criminal background check will be performed as part of the pre-employment process.

 

 

Knowledge, Skills, and Abilities Required

 

Knowledge of:

1. County and departmental policies, procedures, and practices.
2. Federal, State, and local laws, rules, and regulations relevant to the work performed in this position, including Minnesota Property Tax Laws
3. Marriage laws and procedures;
4. Accounting sufficient to prepare financial statements, apportions tax and perform other duties of the office.
5. Basic investment principles and requirements.

 

Skill in:

1. Typing skill sufficient to complete 30 net words per minute without errors.
2. Strong computer skills sufficient to perform the duties of the department, including preparing spreadsheets.
3. Reading, writing, and speaking English proficiently.
4. Time management, organizing, and prioritizing work.
5. Communication and interpersonal skills as applied to interaction with coworkers, supervisor, and the general public sufficient to exchange or convey information and to receive work direction.

 

Ability to:

1. Present a positive attitude in the workplace, promote a spirit of teamwork and cooperation, and be able to treat co-workers, supervisors, and staff with respect, honesty, and consideration.
2. Independently resolve problems arising in the scope of duties.
3. Maintain data privacy and confidentiality.
4. Ability to read and understand legal descriptions.

 

Language Skills

High Skills – Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common

fractions, and decimals. Ability to draw and interpret bar graphs. Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

 

Reasoning Skills

High Skills – Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Computer Skills

To perform this job successfully, an individual should be proficient at using the following software:

 

County Payroll Software, E-time, Webfusion, Microsoft Word, Excel, Outlook, AS400, Application Extender, Internet, and other job-related software.

 

Ability to Travel

Travel required for quarterly and other occasional meetings in and out of Aitkin County. Some of these meetings require leaving before and returning after normal business hours.

 

Competencies

To perform the job successfully, an individual should consistently demonstrate the following competencies (definitions attached or available upon request):

 

Ethics, attendance/punctuality, safety and security, dependability, analytical, design, problem solving, project management, technical skills, customer service, interpersonal skills, oral communication, written communication, teamwork, change management, leadership, quality management, business acumen, cost consciousness, diversity, organizational support, judgment, motivation, planning/organizing, professionalism, quality, quantity, adaptability, initiative, strategic thinking, and innovation.

 

Work Environment

The noise level in the work environment is usually moderate.

 

Equipment and Tools

Computer, copier, fax, telephone, printer, 10-key Calculator, hand tools, folder, shredder, postage machine, emergency weather-alert system, county-owned vehicles, personal vehicle (requires proof of insurance on file), and other job-related equipment.

 

Physical Activities/Requirements

Climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, carrying, use of fingers, grasping, talking, hearing, seeing, and repetitive motions. Must have the ability to lift and/or carry up to 50 pounds.

 

While performing the duties of this job, the incumbent performs light to medium work, exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

 

Working safety is a condition of employment. Aitkin County is a drug-free workplace.

 

Disclaimer

The above statements are intended to describe the general nature and level of the work being performed by employees assigned to this job classification. This is not an exhaustive list of all duties and responsibilities. Aitkin County reserves the right to amend and change responsibilities to meet organizational needs as necessary. This job description does not constitute an employment agreement between the employer and employee.

 

Reasonable Accommodation Notice

The County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

 

09/22/2022

 

 

Our Vision: We strive to be a county of safe, vibrant communities that place value on good stewardship of local resources.

Our Mission: Aitkin County’s mission is to provide outstanding service in a fiscally responsible manner through innovation and collaboration with respect for all.

Our Core Values: Collaboration, Innovation, Integrity, People-Focused, Professionalism