Job Summary
To perform governmental accounting duties and assist with the administration of federal, state and local elections and voter registration.

Supervision Received
Employees working in this job class work under general supervision and usually receive some instruction with respect to details of most assignments, but are free to develop their own work sequences within established procedures, methods, and policies. They are often physically removed from their supervisor and are only subject to periodic supervisory checks. 

Supervision Exercised
This position is new and evolving and is expected to entail some level of supervisory responsibilities. To start, the position will serve as a work leader and is partially accountable for the work product of assigned staff, including but not limited to election workers. Elements of direct control over assigned staff may include prioritizing and assigning tasks, monitoring progress and work flow, checking the product for timeliness and correctness or soundness, establishing work standards, coordinating work schedules, and providing input into supervisor’s actions effectively recommending transfer, promotion, reward, suspension, discipline and discharge. This position will participate in hiring upon request. When the CFO assumes County Auditor responsibilities in the office transition plan, it is anticipated that additional supervisory responsibilities may be required such as adjustment of grievances.

Essential Functions
This position description is not intended to be all-inclusive. Employee may perform other essential and nonessential functions as assigned or apparent to meet the ongoing needs of the department and organization. Regular attendance is an essential requirement of this position.

1. Prepares and processes receipts and disbursements accurately, according to departmental budgets using generally accepted accounting principles, and preparing and processing claims, Auditor, Commissioner and Manual warrants.
2. Performs detailed accounting procedures, on a daily and monthly basis, to maintain all financial records in accordance with state and federal regulations for the Aitkin County Auditor’s Office including, but not limited to, inventory, receivables, payables, fixed assets, state and federal funding requests and other necessary accounting and auditing functions.
3. Assists in resolving accounting issues in accordance with generally accepted accounting principles and facilitates the transfer of data among the County’s financial, property tax and payroll systems. Reconciles, investigates, corrects and analyzes accounts to allow monthly and yearly period closings in a timely matter. Balances out financial records to verify accurate accounting between departments.
4. Recommends new procedures and policies when changes in federal, state and county policies or programs affect fiscal matters.  Monitors compliance with governmental accounting principles and segregation of duties within the limits of personnel available.
5. Assists in coordinating annual audit functions. Completes necessary financial reports, worksheets and financial statements for the audit.
6. Assists in coordinating insurance coverage with Minnesota Counties Insurance Trust for all areas of insurable loss.
7. Assists in maintaining the fixed asset inventory system and depreciation to meet all GASB requirements.
8. Provides support and financial knowledge to department heads. Coordinates the process for departmental payments ensuring that all policies and regulations are followed and that purchases are charged to the proper account.
9. Assists with elections, training, registration, voting, reporting, recounts, and other election-related duties. Documents, processes and records all Absentee, Mail, and UOCAVA ballots. Posts voting history for each voter for all elections. Prepares required materials, tests equipment and assists with election training sessions.
10. Troubleshoots balloting equipment, electronic rosters, and other related equipment and software, serving as the department in-house technology expert. Sets up machines, downloads information from machines to the State system.
11. Performs outreach. Contacts townships, schools, etc. regarding election related trainings, updates information related to elections, and updates our website with regards to election information. Works with County residents by assisting them in the office and over the telephone with questions. 
12. Refer to elements of supervision in Supervision Exercised section above. Adheres to collective bargaining agreements, county policies and procedures, and applicable laws, including timely/accurate reporting and consistent/uniform administration of EEO, FLSA, FMLA, ADA, Workers’ Compensation and Return to Work programs, in close collaboration with the Human Resources Department.
13. Attends conferences and continuing education courses as needed.

• Performs other related duties as assigned or apparent.

Minimum Qualifications
Requires a Bachelor’s degree in Accounting, Finance, or a related field from a four-year college or university; or five years related experience and/or training; or equivalent combination of education and experience. Must have advanced technology skills to serve as the in-house expert to maintain and troubleshoot elections equipment and software.

Prior supervisory experience beneficial, but not required.

Valid Minnesota driver’s license required. Employment reference checks and a criminal background check will be performed as part of the pre-employment process.

Knowledge, Skills, and Abilities Required

Knowledge of: 
1. County and departmental policies, procedures, and practices.
2. Federal, State, and local laws, rules, and regulations relevant to the work performed in this position.
3. Generally accepted accounting principles as defined by GASB.
4. Principles and practices of municipal budget preparation and administration, financial reporting, supervision, training and performance evaluation.
5. Federal and state election laws, rules, and procedures.

Skill in:
1. Communication and interpersonal skills as applied to interaction with supervisors, staff, and the general public sufficient to exchange or convey information and to receive work direction.
2. Accurately performing all complex accounting functions in a timely, efficient and accurate manner. 
3. Advanced technology skills sufficient to troubleshoot election equipment and software.
4. Organizing and prioritizing work.
5. Computer skills and typing sufficient to complete 30 net words per minute without errors.
6. Reading, writing, and speaking English proficiently.
7. 10-key skills sufficient to accurately operate a numerical keyboard.

Ability to:
1. Present a positive attitude in the workplace, promote a spirit of teamwork and cooperation, and be able to treat others with respect, honesty, and consideration.
2. Ability to read and interpret documents such as bond documents, investment reports, financial documents, state statutes, reports, policies, and regulations, contracts, and procedure manuals.
3. Deal tactfully and efficiently with all levels of management, coworkers, and the public.
4. Maintain confidentiality.
5. Operate election equipment and machinery, and to also train staff and election judges in its use.
6. Understand and carry out complex written and oral instructions.
7. Compare data from a variety of sources for accuracy and completeness.
8. Work under pressure, meet deadlines, and perform detailed work with speed and accuracy.

Language Skills
Very High Skills – Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.  Ability to effectively present information to top management, public groups, and/or governing boards. 

Mathematical Skills 
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.
Ability to work with mathematical concepts such as probability and statistical inference.

Reasoning Skills
High Skills – Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills
To perform this job successfully, an individual should be proficient at using the following software. 
        
County Financial System (IFS), County Payroll Software E-time, Webfusion, Microsoft Word, Excel, Outlook, Access, Accounting Software: ACS Highway Costing; IFS, and Internet.     

Ability to Travel
Occasional travel required for trainings and meetings in and out of Aitkin County.

Competencies
To perform the job successfully, an individual should consistently demonstrate the following competencies (definitions attached or available upon request):

Ethics, attendance/punctuality, safety and security, dependability, analytical, problem solving,  technical skills, customer service, interpersonal skills, oral communication, written communication, teamwork, delegation, leadership, managing people, quality management, cost consciousness, diversity, organizational support, judgment, motivation, planning/organizing, professionalism, quality, quantity, adaptability, initiative, strategic thinking, visionary leadership, and innovation.

Work Environment
The noise level in the work environment is usually moderate.

Equipment and Tools
Computer, copier, fax, telephone, printer, 10-key calculator, county-owned vehicles, and personal vehicle (requires proof of insurance on file).

Physical Activities/Requirements
Stooping, kneeling, crouching, reaching, pushing, pulling, lifting, carrying, use of fingers, grasping, talking, hearing, seeing, and repetitive motions. Semi-annually election duties arise that involve more physical types of labor involving lifting and/or carrying boxes of election materials and voting machines weighing up to 50 pounds.  

While performing the duties of this job, the employee performs light work, exerting up to 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. 

Working safely is a condition of employment. Aitkin County is a drug-free workplace.


Disclaimer
The above statements are intended to describe the general nature and level of the work being performed by employees assigned to this job classification. This is not an exhaustive list of all duties and responsibilities. Aitkin County reserves the right to amend and change responsibilities to meet organizational needs as necessary. This job description does not constitute an employment agreement between the employer and employee.

Reasonable Accommodation Notice
The County is an Equal Opportunity Employer.  In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

4/23/2020

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Our Vision: We strive to be a county of safe, vibrant communities that place value on good stewardship of local resources.
Our Mission: Aitkin County’s mission is to provide outstanding service in a fiscally responsible manner through innovation and collaboration with respect for all.
Our Core Values: Collaboration, Innovation, Integrity, People-Focused, Professionalism